HCA - HealthONE IRB
IRBManagerİ ELECTRONIC SUBMISSION PROGRAM
The HCA-HealthONE IRB utilizes an electronic submission program, IRBManagerİ, to process all IRB documents. All study protocol submissions must be submitted electronically for HCA-HealthONE IRB review and approval. All users must obtain access to IRBManagerİ before any information can be entered into the system.
IRBManager Information:
IRBManagerİ Instruction Manual for Investigators
How to Obtain Access to IRBManagerİ
How to Submit Applications
What if I forget my password?
How do I attach documents?
How to Obtain Access to IRBManagerİ
To access IRBManagerİ, all users must be obtain a user name and a password through completing the IRBManagerİ Access form. For study coordinators or other research staff members submitting on behalf of the Principal Investigator (PI), a signature from the PI is required granting permission for that individual to submit information on their behalf. Once the form has been submitted to the IRB Office via fax: 303-584-2305, the submitter will be notified via e-mail with their temporary password.
How to Submit an Application
New Study Applications
• Select the IRBManagerİ hyperlink http://irbmanager.becirb.com
• Enter your user name and password
• Select <Login> to continue
• Select Request New Protocol to begin entering. This is under Actions in the upper left corner.
• An IRB protocol number will automatically be assigned by IRBManager for all new submissions.
• Select <Next>
• Complete all sections on the form. Please note that once you start an application, complete all the sections before you exit. The information is automatically saved and submitted to the HCA-HealthONE IRB Office for review and you do not have the option to return to a completed section once you have selected <Next>.
• If you need to stop the process in the middle of the form select the button that states save for later. To re-access the form simply go to into the protocol and select <x-forms> under the Actions header on the left side of the page.
Amendments/Continuing Reviews for an Existing Study
• Select the IRBManagerİ hyperlink http://irbmanager.becirb.com
• Enter your user name and password
• Select <Login> to continue
• Access the study by either selecting the study from the home page or entering the IRBManagerİ generated IRB study number in the find protocol field.
• Once the protocol is displayed select the <start xforms> hyperlink from the left hand side of the page to begin the study applications process.
• Select the type of application that you would like to submit for your study.
What if I forgot my password?
Contact the IRB Office at 303-584-2300. The IRB Office cannot look up your password, a temporary password can be assigned to you. You must then change the temporary password that has been granted to you by selecting the <my settings> option in the right corner of the home screen.
How do I attach documents?
Attaching supplemental documents – In the upper left hand corner of the IRBManagerİ screen, use the mouse to select the “Add Attachment” under Actions within the specific study protocol. Select <Browse> button to locate the file on your computer you intend to attach. You will want it attached to this site, keep this selected. Select <Attach> to finish the process.
Attaching Consent Forms/Protocols for New Submissions or Amendments – On the last page of the IRBManagerİ forms under Attachments section, attach the electronic versions of the study protocol or informed consent document. Select <Browse> button to locate the file on your computer you intend to attach. Select <Attach> to finish the process.
If you are unable to scan or don’t have an electronic copy of the documents to be attached, please contact the IRB Office at 303-584-2300 for assistance.
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